Privacy Policy | Pilot Careers

1. Introduction

Pilot Careers ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our platform.

This Privacy Policy is designed to comply with the General Data Protection Regulation (GDPR) (EU) 2016/679 and other applicable European Union data protection laws. We are a European Union-based service and process personal data in accordance with EU data protection standards.

2. Information We Collect

2.1 Personal Information

We may collect personal information that you voluntarily provide to us when you:

Register for an account
Use our services to track job applications
Contact us for support
Subscribe to our newsletter or updates

This information may include: name, email address, phone number, professional information, and any other information you choose to provide.

2.2 Automatically Collected Information

When you access our Service, we may automatically collect certain information about your device, including:

IP address
Browser type and version
Operating system
Pages you visit and time spent on those pages
Referring website addresses

3. How We Use Your Information

We use the information we collect to:

Provide, maintain, and improve our services
Process your transactions and send related information
Send you technical notices, updates, and support messages
Respond to your comments, questions, and requests
Monitor and analyze trends, usage, and activities
Detect, prevent, and address technical issues
Personalize and improve your experience

3.1. Legal Basis for Processing

We process your personal information based on the following legal grounds:

Consent: When you have given clear consent for us to process your personal information for a specific purpose
Contract Performance: When processing is necessary for the performance of a contract with you or to take steps at your request before entering into a contract
Legal Obligation: When processing is necessary for compliance with a legal obligation to which we are subject
Legitimate Interests: When processing is necessary for our legitimate interests or those of a third party, provided your interests and fundamental rights do not override those interests

3.2. Aggregated and Anonymized Data

We may use aggregated and anonymized data derived from user activity to improve the experience for all users of our Service. This includes, but is not limited to:

Statistical information about which companies users have applied to or are tracking
Popular companies or job opportunities based on aggregated user activity
Trends and patterns in application tracking to provide better recommendations

Important: This aggregated data is completely anonymized and cannot be used to identify individual users. For example, if we know that 30 users have applied to Company X, we may suggest Company X to other users as a potential opportunity, but this information is presented as aggregated statistics without revealing any personal information about individual users.

We use this aggregated data to help users discover relevant opportunities and improve the overall functionality of our Service. This processing is based on our legitimate interest in improving our Service and providing value to all users, while ensuring that individual privacy is fully protected through anonymization.

4. Information Sharing and Disclosure

We do not sell, trade, or rent your personal information to third parties. We may share your information only in the following circumstances:

Service Providers: We may share information with third-party service providers who perform services on our behalf
Legal Requirements: We may disclose information if required by law or in response to valid requests by public authorities
Business Transfers: In the event of a merger, acquisition, or sale of assets, your information may be transferred
With Your Consent: We may share information with your explicit consent

5. Data Security

We implement appropriate technical and organizational security measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. However, no method of transmission over the Internet or electronic storage is 100% secure, and we cannot guarantee absolute security.

We use industry-standard encryption technologies when transferring and receiving data, and we regularly review and update our security practices to ensure the protection of your information.

5.1. Data Retention

We will retain your personal information only for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law. When we no longer need your personal information, we will securely delete or anonymize it.

6. Your Rights and Choices

Depending on your location, you may have certain rights regarding your personal information, including:

Right to Access: Request access to your personal information and receive a copy of the data we hold about you
Right to Rectification: Request correction of inaccurate or incomplete information
Right to Erasure: Request deletion of your personal information ("right to be forgotten")
Right to Restrict Processing: Request restriction of processing of your personal information
Right to Object: Object to processing of your personal information for certain purposes
Right to Data Portability: Request transfer of your data to another service in a structured format
Right to Withdraw Consent: Withdraw your consent at any time where we rely on consent to process your information

To exercise these rights, please contact us using the contact information provided below. We will respond to your request within one month (or two months for complex requests) in accordance with GDPR requirements.

As a data subject in the European Union, you have the right to lodge a complaint with your local data protection authority (supervisory authority) if you believe we have not addressed your concerns adequately or if you believe that the processing of your personal data violates GDPR.

You can find the contact details of your local data protection authority on the European Data Protection Board website or through your national data protection authority.

7. Cookies and Tracking Technologies

We use cookies and similar tracking technologies to track activity on our Service and hold certain information. Cookies are files with a small amount of data which may include an anonymous unique identifier.

We use the following types of cookies:

Essential Cookies: Required for the Service to function properly
Analytics Cookies: Help us understand how visitors interact with our Service
Preference Cookies: Remember your settings and preferences

You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent. However, if you do not accept cookies, you may not be able to use some portions of our Service.

8. Children's Privacy

Our Service is not intended for individuals under the age of 16 (the age of digital consent under GDPR). We do not knowingly collect personal information from children under 16. If you are a parent or guardian and believe your child under 16 has provided us with personal information, please contact us immediately, and we will take steps to delete such information.

If we become aware that we have collected personal data from a child under 16 without verifiable parental consent, we will take steps to remove that information from our servers.

9. Changes to This Privacy Policy

We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last updated" date. You are advised to review this Privacy Policy periodically for any changes.

10. Contact Us

If you have any questions about this Privacy Policy, please contact us through the contact form on our website or at the contact information provided on our main page.